Depreciation is not processed or the asset cannot be changed

Symptom

A fixed asset has no depreciation instalments, does not appear in the month's processing, or refuses a change. This article helps you find the cause and takes you to the article that deals with it.

Message

In the Accounting board tab of an asset not yet put in use, Why it is not depreciated says:

“The asset is in preparation: it has not entered into operation yet.”

When changing an asset already scrapped, on saving:

“The asset "Computadores portáteis e servidor" was disposed of or scrapped and cannot be changed (Acquisition Value): only its notes and attachments are editable. If the disposal was wrong, the certified accountant reverses it on the disposal record, with a reason.”

When changing the Acquisition Value of an asset in use with processed periods, on saving:

“The asset "Impressora multifunções" already has processed periods, so the following cannot be changed here: Acquisition Value. The values would no longer match the journal entries already made. To change the useful life use “Stop / change useful life” on the asset (it only applies to the periods still to be processed); to update the value use the revaluation; if the cost or the category is wrong, the certified accountant first corrects the journal entries.”

The text in brackets and after “the following:” is the name of the field you tried to change.

Verified causes

• The asset is in preparation. Only an asset In use is depreciated.
• The asset is stopped. The state is Stopped and the form shows the Resume button.
• Data is missing on the form or accounts are missing in the category. The Put in use button refuses: see The asset is not saved or put in use and The asset category or the rate table is incomplete.
• The processing is annual. With Processing set to Annual, the instalment is only posted on 31/12. In the demonstration, “Edifício da loja (Porto)” does not appear in a batch simulated up to 31/10/2026 and has an accounting instalment of €3,700.00 in a batch simulated up to 31/12/2026. See How to process the monthly depreciation.
• Your profile does not process. With the Accountant profile alone, the asset form does not have the Process accounting periods button; with Certified Accountant / Fiscal Manager alone, it does. In Accounting › Close › Monthly depreciation, the Accountant clicks Simulate and the batch becomes Simulated, without Confirm; opened by the Certified Accountant / Fiscal Manager, the same batch shows Confirm.
• The asset was disposed of or scrapped, or already has processed periods. It can no longer be changed by editing: see I cannot change an asset with processed depreciation or one already scrapped.
• The asset is in use. The Acquisition Date and the Start of Use Date are read-only.
• The operation requires another state. Stopping, resuming, disposing of or testing for impairment can only be done with the asset in use or stopped: see The operation is not possible in the asset's current state.
• It is the revaluation or the physical count that refuses. See The asset revaluation is not accepted and The physical count or the asset labels do not go ahead.

What to check

1. In Accounting › Record › Partners and assets › Fixed assets, open the asset and look at the state at the top. The list opens with the In use filter: remove it if you cannot find the asset.
2. In General, the Processing (Annual or Monthly).
3. In the Depreciation plan tab, how far the lines have been processed.
4. The profile you logged in with.

How to fix it

• In preparation: click Put in use. If it refuses, follow the article on the form or the one on the category.

• Stopped: click Resume. The state goes back to In use.

• A month still to process: follow How to process the monthly depreciation, which also deals with a period already confirmed. Who does it: Certified Accountant / Fiscal Manager.

• Wrong useful life on an asset in use: use How to stop, resume or change the useful life of an asset.

• Asset scrapped by mistake: ask the certified accountant to reverse the scrapping on the disposal record, with the reason.

• Wrong acquisition value, useful life or category on an asset with processed periods: fiscaldoo refuses the change on the form (message above). For the useful life use Actions › Stop / change useful life; for the value, the revaluation; if the cost or the category is wrong, the certified accountant first corrects the journal entries.

Expected result

The asset becomes In use, Why it is not depreciated no longer appears and the Depreciation plan shows the planned instalments.

When to contact support

• The asset is In use, with the right Processing and planned instalments, and is not included in the month's simulation.
• The message appears on an asset that was never disposed of or scrapped.

Information to send

• The asset code (for example AF/00007) and the company.
• The full text of the message, copied from the screen.
• The profile you logged in with and the month you tried to process.