The asset is not saved or put in use: data is missing or wrong
Symptom
When you save an asset form, or click Put in use, Validation Error or Invalid Operation opens, and the asset stays as it was.
Message
When you click Put in use with an incomplete form:
“The asset "Impressora nova" cannot be put in use: it is missing the start of use date, accounting useful life greater than zero. The depreciation starts at the entry into operation and is spread over the useful life, so both are needed. Fill them in and try again.”
Without a category:
“The asset "asset name" cannot be put in use without a category: the category says which SNC accounts and journal its depreciation is posted to. Choose a category and try again.”
Without a Name, or with a name made only of spaces, when saving:
“Some required fields are empty. Fill in the fields marked in red to be able to save.”
The others are in “How to fix it”, case by case. All of them were triggered in the demonstration database. The values appear as on screen: some messages show them in euros (€1,000.00), others unformatted (1000.0 is €1,000.00).
This article only covers the messages quoted here. Left out are, for example, those for assets under construction, rates above 100 % and components of another company: copy the message and contact support.
Verified causes
- Data needed to put the asset in use is missing: category, Start of Use Date or a Useful life greater than zero.
- The dates do not add up. The Acquisition Date is filled in with today's date: for an old asset, if you only enter the start of use, the form refuses.
- The values are impossible: negative, or a residual value equal to or higher than the acquisition value.
- The method does not apply to this asset.
- The serial number already exists on another asset. The asset code (
AF/…) is assigned by the system and is read-only, so it is never duplicated when you save the form.
What to check
- In the General tab: Name, Category, Condition, Acquisition Date and Start of Use Date.
- In the Accounting board tab: Acquisition Value, Residual Value, Useful life and Method.
- In the Tax board tab: the basis of the tax life, the DR 25/2009 Rate and the tax method.
How to fix it
Correct the data the message names and save again. On an asset In use with processed periods, the cost, the useful life and the category can no longer be changed on the form: fiscaldoo refuses and says which path to follow, as explained in Depreciation is not processed. How to register the form from the start: How to register a fixed asset.
Who does it: Accountant. Pending validation by a certified accountant: the legal references quoted in the messages (DR 25/2009 and Corporate Income Tax Code (CIRC), art. 30) and the choice of method and rate for each asset.
Dates
“The start of use (01/06/2026) of the asset "asset name" is before its acquisition (03/11/2026). An asset cannot enter into operation before being acquired, and the depreciation (DR 25/2009, art. 1.º to 3.º) would start too early. Correct one of the two dates and save again.”
“The exit date of "asset name" (01/01/2026) is before its entry into operation (01/06/2026). An asset cannot leave before it starts; correct the dates.”
Values
“The values of the asset "asset name" cannot be negative: the acquisition value, the attributable costs and the residual value are amounts to depreciate, and a negative one would invert the depreciation. Correct the value (a refund is a separate document) and save again.”
“The residual value (€1,000.00) of the asset "asset name" must be lower than its acquisition value (€1,000.00): otherwise there would be nothing to depreciate. Lower the residual value (or fill the acquisition value) and save again.”
“The accounting useful life of the asset "asset name" cannot be negative. Enter the number of years management expects to use the asset (greater than zero) and save again.”
Second-hand asset (Condition = Used)
If you filled in the history at entry and then set the Condition back to New, the fields are hidden, but the values remain. Go back to Used and clear them, or leave Used:
“The asset "asset name" has depreciation or remaining life at entry, so it must be marked as second-hand (Condition = Used). A new asset starts with nothing depreciated.”
“The history at entry of "asset name" cannot be negative: the accumulated depreciation and the remaining life are zero or positive.”
“The depreciation at entry of "asset name" (2000.0) is above the depreciable value (1000.0): an asset cannot be depreciated more than 100 %. Correct the accumulated depreciation.”
“The asset "asset name" is second-hand: the declining quotas method is only allowed for new assets (CIRC, art. 30.º). Use constant quotas.”
Method and rate
“The rate [II-2240] Computadores is valid from 01/01/2010 to (open), but the asset "asset name" enters into operation on 01/06/2005. The tax depreciation uses the rate in force at that date. Choose the version of the code that was in force on 01/06/2005.”
“The asset "asset name" is depreciated over the expected period of utility: fill in the expected tax life in years (greater than zero) on the Tax tab.”
“The asset "asset name" uses the expected period of utility: only constant quotas apply (declining quotas belong to the DR 25/2009 rates).”
“The accounting method parameters of "asset name" are not valid: the declining factor is at least 1 (1 = straight-line rate) and the total estimated units cannot be negative. Correct them and save again.”
With Units of production, the asset is put in use without the total units. Only when you click Compute accounting board (in Actions) does this appear:
“The asset "asset name" uses the units of production method but has no total estimated units: fill them in on the Accounting tab before generating the board.”
The messages mention the Tax and Accounting tabs: on screen they are Tax board and Accounting board.
Serial number and components
“The serial number SN-2026-0001 is already on the asset Computador portátil do armazém of this company. It identifies one physical asset: fix the number, or leave it empty if you do not know it yet.”
“An asset cannot be a component of itself: choose another main asset.”
“The component "asset name" would become the main asset of its own main asset: components cannot form a loop.”
Tax method and low value
With Declining quotas on the tax board, in a category of buildings, light vehicles or furniture. Choose Constant quotas:
“The asset "Armazém" belongs to the category "Edifícios e outras construções" (Edifícios): the declining quotas method is not allowed for buildings, light passenger or mixed vehicles, or furniture and social equipment (CIRC, art. 30.º). Use constant quotas.”
With Low Value (confirmed) ticked. Untick the option or correct the data:
“The asset "Monitor da receção" cannot be a low-value asset: its unit cost is above the limit or it is part of a set depreciated as a whole (DR 25/2009, art. 19.º). Untick the option or correct the data.”
Expected result
The form saves without a message. After Put in use, the state becomes In use and the Depreciation plan shows the instalments.
When to contact support
- The message appears with all the data correct.
- Put in use gives no message, the asset stays In preparation and the data is complete.
Information to send
- The asset code (for example
AF/00008) and the company. - The full text of the message, copied from the screen.
- The profile you logged in with and the button you clicked.