How to check that certified documents are correctly accounted for

What is it for?

The accounting compliance panel is a list of 9 control points for certified invoicing (the table has one line per point, with closed and open periods on separate lines): posting delays, closed periods, gaps in the numbering, numbers and ATCUD that diverge, documents without a signature or without a series, and blocked attempts to change protected documents. It only shows what is wrong or deserves attention, with the number of cases and what it means.

It does not change anything: each point to fix has an Open list button that takes you to the list of cases.

When to use it?

• At the end of each month, before declaring VAT or generating the SAF-T.
• When the self-diagnosis or an audit asks about numbering or signatures.
• Do not use it to find out whether a specific document was changed: see document integrity.

Where to find it?

Audit › Integrity › Accounting compliance.

Before you start

• Your profile is Fiscal officer, Certified Accountant / Fiscal Manager, Fiscal administration, Auditor or Management: all of them have the Audit app and can open the panel. The Accountant and Billing profiles do not have the Audit app, so they cannot reach the panel (see “Common problems”).
• Choose the right company: the panel belongs to the active company.

How to use it

1. Open Audit › Integrity › Accounting compliance. The panel is calculated when it opens: above the table it says how many points are to fix and how many need attention (“1 point(s) to fix and 1 needing attention”) and the date and time of the calculation.

2. Read the State column: In order, Information (for your information only, for example the closed fiscal year), Attention or To fix.

3. For points that are To fix or Attention, click Open list. The list of cases opens (for example, the series with gaps) with the panel in the breadcrumb; go back using the panel's name.

   In this list, do not use “New” or “Create and communicate”

   The gaps list shows the New and Create and communicate buttons, which belong to the series list and are not part of the panel. Create and communicate is for creating a new series and communicating it to the AT: do not use it to deal with a gap. To deal with it, justify the gap. The blocked attempts list does not have these buttons.

4. Fix each point (see the table) and open the panel again to recalculate it.

The 9 points in the panel

Point checked	What it means	What to do if it is not in order
Entries more than 90 days behind	Drafts past the deadline	Post or delete them (posting delays)
Closed periods	Information: “Fiscal year closed up to 31/12/2025”	Nothing
Open periods	Information: “Open since 01/01/2026 (11 month(s))”	Nothing
Draft entries in a closed period	Drafts that cannot be posted while the period is closed	Change the draft's date. Reopening a closed fiscal year is a decision for your certified accountant: do not do it on your own. Pending validation by a certified accountant: reopening a closed fiscal year.
Gaps in the numbering	Numbers in a series that no document has and that are not justified	Justify the gap in the series: a number is never reused
Documents whose number and ATCUD diverge	Number, series and ATCUD must match	Talk to your certified accountant
Posted documents without signature	All posted documents in certified journals must be signed	Talk to your fiscaldoo supplier
Posted documents without series	All must belong to a series	Talk to your fiscaldoo supplier
Blocked attempts in the last 30 days	Attempts to change or delete protected documents that the system refused	Open list to see who tried what

Expected result

• With everything in order, the panel says there are no points to fix.
• To fix points open the list of cases; the number of Cases in the table is the number of lines in that list, except for gaps, where the number counts the missing numbers (4) and the list shows the series (1 line).
• Opening the panel does not change documents or communicate anything.

Important notes

What the panel does not see

The panel only sees what is already in the system: a document not yet entered does not appear as a delay. An empty list means “nothing found”, not “everything complied with”. What the law requires in each case must be confirmed with your certified accountant. Pending validation by a certified accountant: handling of numbering gaps.

• Each time you open it, a new “snapshot” of the panel is created (the title changes from “#1” to “#3”, “#4”…). This is not an error.
• The gaps shown in the demo are in the delivery notes series D26: compliance sees all series, unlike the self-diagnosis.

Common problems

I cannot see the Audit app

• Symptom: with the Accountant or Billing profile, the apps menu does not have Audit. The message “No access: You do not have permission to run “Accounting compliance”” only appears from a saved direct link.
• Cause: these profiles do not have the Audit app.
• What to do: ask the system administrator for the Fiscal officer profile, or ask someone who has it to open the panel for you.

The “Blocked attempts” say OdooBot

• Symptom: the list shows “Blocked: change” on a document, with the user OdooBot and the source RPC.
• Cause: the block was made by an automatic system process, not by a person. Each line is a refusal by the system; the document was not changed.
• What to do: if the source is not known (import, integration), ask your fiscaldoo supplier.