How to see receipts and payments by payment means
What is it for?
It shows how much came in and how much went out in a period, split by payment means: Multibanco, direct debit, bank transfer, cheque and others. It helps, for example, to know how much was received by transfer and how much in cash.
When to use it?
- When management asks how much came in and went out by each means.
- When you want to give the accountant a map of the period, as PDF or XLSX.
- When you want to see each payment of one means and open the document it came from.
- Do not use it to find out the money in the bank: you see that in the items pending reconciliation.
Where to find it?
- Accounting › Record › Home › What is there to do? › Supporting lists › Receipts and payments by means: receipts and payments, by means.
- Accounting › Review › Taxes and treasury › Receipts by payment method: receipts only, by method and by customer.
Before you start
- Your profile is Accountant. The Billing profile has neither the link nor the menu.
- The period's payments are registered. A bank movement not yet reconciled does not count: only confirmed payments count.
How to use it
- Open Accounting › Record › Home › What is there to do?. In Supporting lists, click Receipts and payments by means.
- In From and Up to, choose the period. It opens from 1 January to today.
- In Show, choose Receipts and payments, Receipts or Payments.
- Click what you need:
- Open the lines shows the list on screen, grouped by means and by direction.
- Print downloads a PDF.
- Export XLSX downloads a spreadsheet with two tabs, By means and By month.
- In the list, click a group to open it. On each line, the icon at the end opens the document it came from.
Expected result
The list shows one group per means and, within each means, Receipts and Payments, with the number of records and the amount.
In the example, from 01/01/2026 to 04/11/2026, the XLSX shows the same as totals: 20 receipts of €28,291.60, 39 payments of €40,957.16 and a net of -€12,665.56. This data is view-only: it creates no journal entries.
What each means counts
| Means | What goes in |
|---|---|
| Multibanco | Payments that came from a Multibanco reference |
| Direct debit | Collections from a direct debit batch |
| Check | Cheques already cashed, on the date they were cashed and not the date on the cheque |
| Bank transfer | All other payments from a bank journal |
| Other | The rest, for example cash |
A card payment registered in a bank journal counts as Bank transfer. The product decides the means from the journal and the origin of the payment, not from how the customer paid. Pending on-screen validation: the demonstration only has Bank transfer and Other on these dates.
See receipts only, by customer
Accounting › Review › Taxes and treasury › Receipts by payment method shows each customer within the method, with the tax number (NIF). Choose Month, Quarter or Year at the top. Click Export PDF or Export to save it.
In the example, the 2026 total is €28,291.60, the same amount as the receipts above. The method appears with the journal in brackets: Manual Payment (Recibos (RG)) with €27,713.14 and Manual Payment (Caixa) with €578.46.
Important notes
- The list has no total in the footer, because adding receipts and payments together would not give a balance. Use each group's totals, or the XLSX's Net.
- The list only sees what was registered as a payment. It does not see unpaid invoices or bank movements not yet reconciled.
- The amounts are in the company's currency.
Common problems
“The start date 31/10/2026 is after the end date 01/10/2026.” The dates are swapped. Click Close, correct From and Up to, and click the button again.
A means is missing from the list. Only means with movements in the period appear. Widen the dates. If you are using Show, check that you chose Receipts and payments.
The amounts are lower than those of the bank statement. There are movements not yet reconciled, which do not count here yet. See the items pending reconciliation.
I want a different grouping in the list. In Search, open the options. You can filter by Receipts, Payments, Multibanco, Direct debit, Bank transfer or Check, and group by Means, Direction, Month or Partner.