How to get the income statement

What is it for?

The income statement tells you whether the company made or lost money in a period and why: sales, cost of goods, external supplies and services, staff, depreciation and the result at each level, down to the Net result of the period. It follows the SNC format by nature, the same as the annual accounts and the IES.

Getting the statement creates and changes no journal entries.

When to use it?

• Every month or quarter, for Management to follow the result.
• At year-end closing, with the balance sheet, for the accounts that Management approves and signs.
• To explain a variation: the comparison with the previous period comes ticked.

Where to find it?

Accounting › Review › Income statement (in the Financial statements group). The screen title is Demonstração de Resultados por Naturezas (SNC).

Before you start

• Your profile is Accountant. With it you can do every step of this article (tested with the Accountant profile). Management and the Auditor also have the menu.
• The company has its Accounting referential chosen. Without it, the statement does not open and shows the same message as the balance sheet (How to get the balance sheet).
• The period's journal entries are posted, including the month-end ones (depreciation, accruals).
• In the example, Empresa Demonstração, Lda, on 29/10/2026, with fiscal year 2026 compared with 2025.

How to use it

1. Open Accounting › Review › Income statement. It opens on the current fiscal year (01/01/2026 – 31/12/2026) and already compared with the previous fiscal year.
2. Choose the period with Month, Quarter or Year and the arrows, as in the trial balance. Unlike the balance sheet, which is a snapshot at a date, the statement adds up what happened between the start date and the end date.
3. Leave Variant on the one for the company's framework: Demonstração de Resultados por Naturezas (SNC) in the example. With another variant, on an SNC company, the box shows everything at zero and, unlike the balance sheet, without any warning banner (see “Common problems”).
4. Read the box above the table: Sales, Margin (sales minus the cost of goods sold and materials consumed) and Profit or Loss. In the 2026 example: €38,073.00, €26,973.00 and Loss €64,911.51; in 2025: €279,000.00, €137,400.00 and Profit €31,104.16.
5. Read the lines. Expenses appear with a minus sign and in red. To see a line's accounts, click the triangle to its left, or tick Unfold all in More filters; lines at zero appear with Show zero lines.
6. Export with Export PDF, or in Export choose Export PDF ready to sign, Export XLSX, Export CSV (PT format), Export CSV (technical), Export with options… or Print. In Export PDF ready to sign, the Signatures box (2 × “Gestor (nome e assinatura)” and “Contabilista certificado (n.º OCC) (nome e assinatura)”) and the “Content SHA-256” are on the same page, in a 1-page PDF (the balance sheet one has a page just for the signatures). This PDF does not carry in its footer the taxonomy table version that Export PDF carries.

Expected result

• The Net result of the period equals the one in the balance sheet at the same date (in the example, -€64,911.51 in 2026 and €31,104.16 in 2025) and the difference between the closing balances of classes 7 and 6 in the trial balance (€38,073.00 - €102,984.51 = -€64,911.51).
• The PDF has the title “DEMONSTRAÇÃO INDIVIDUAL DOS RESULTADOS POR NATUREZAS PERÍODO FINDO EM 31 DE DEZEMBRO DE 2026”, the columns of the period (N) and the previous one (N-1), all the lines of the format and, in the footer, the taxonomy table version. In the example, the PDF amounts are the same as on screen.
• No journal entry is created.

Important notes

• The fiscal year's tax only appears if it is posted. In the example, Imposto sobre o rendimento do período (income tax for the period) is €0.00 in 2025 and 2026, and the net result equals the result before tax, because the Corporate Income Tax (IRC) estimate was not posted. Until it is posted at closing, the net result on screen is before tax. Pending validation by a certified accountant: posting the IRC and municipal surcharge (derrama) estimate at closing (account 812) and its effect on the net result.
• A single month is misleading. Annual expenses posted in one month (insurance, rent paid in advance) all appear in that month, unless they were deferred. Compare quarters or the fiscal year to date.
• Drafts. With Include drafts in More filters, unposted invoices and journal entries are included in the amounts. Do not export for third parties with this option.

Common problems

The box shows Profit €0.00 and the table has no lines

• Symptom: Sales €0.00, Margin €0.00 and Profit €0.00, and below it “18 line(s) without values are hidden. Tick “Show zero lines” in “More filters” to see them.”. No warning banner appears and the title stays Demonstração de Resultados por Naturezas (SNC) (seen with the Demonstração de Resultados por Naturezas (NC-ME) variant on the example company).
• Verified cause: the chosen Variant is not the one for the company's framework (where to see it: How to get the balance sheet, step 3).
• What to do: go back to Demonstração de Resultados por Naturezas (SNC) (or the variant for the company's framework).

The net result differs from the balance sheet's

• Message: in the balance sheet, the banner “Net income control at … : the Balance sheet shows … as net income for the period but the Income statement shows …”.
• What to do: check that both are for the same period, in the same variant and with the same Include drafts option. If it still differs, talk to the certified accountant.