How to view the human resources map

What is it for?

For a period of your choice, the human resources map answers three questions: how much the people cost the company, how many there are (and how many joined, left or were absent) and how much they will cost until the end of the year. The amounts come from payslips already closed and, in a migrated company, from the payslips of the previous software; the map changes nothing in the payroll.

When to use it?

• At month-end or year-end, for management or to prepare the staff report.
• Before deciding on a raise or a hire, to see what the year costs with and without the change.

Where to find it?

Payroll › Close and review › Human resources maps › Map of Human Resources

Before you start

• Payroll Processor profile, with which the whole walkthrough in this article was done.
• There are closed payslips in the period. The map ignores payslips not yet closed.

How to use it

1. Open Payroll › Close and review › Human resources maps › Map of Human Resources.
2. Choose From and Up to. The screen suggests 1 January of the year and today (in the example, 01/01/2026 to 02/11/2026).
3. In Show by, choose Department, Cost Center, Worker or Month. To see only some departments, choose them in Only these departments; if blank, all are included.
4. Click Show the map. Three blocks appear: What the people cost, How many they are and Forecast of the cost until the end of the year, and at the end the Detail list, with one line per department, cost centre, employee or month, and the total.
5. To simulate the rest of the year, enter in Expected increase of the monthly cost (%) the expected rise (for example 5) and in Other expected costs until the end of the year what you still have to pay (for example 1.000,00 of allowances still to be paid or of a new hire) and click Show the map again.
6. Click Download Excel or Print PDF to keep the map. The Excel file has the amounts and the Detail list; the PDF is called “Mapa de recursos humanos”.

Example. From 01/01/2026 to 02/11/2026, shown by month, with the 8 demo employees: Total cost to the company 56,076.97 €, of which Gross pay 45,314.67 € and Contributions and other costs of the company 10,762.30 €. The Detail list has the months 2026-06 (13,831.14 €), 2026-07 (14,232.92 €), 2026-08 (13,707.39 €) and 2026-09 (14,305.52 €), which add up to the total. The forecast starts from the Cost of the last closed month (14,305.52 €) and the Months left in the year (3): with no increase, the rest of the year costs 42,916.56 € (14,305.52 × 3); with 5 % and 1,000.00 € of other costs, it costs 46,062.39 € and the whole year 102,139.36 €.

Expected result

• Workers paid counts who has a closed payslip in the period; Workers at the start and at the end, Inflows and Outflows count the people at work at the start and end of the period and those who joined or left. In the example, 0 at the start, 8 joiners (all hired in 2026) and 8 at the end.
• Staff turnover (%) (0.00 in the example) and Absenteeism (%) (0.34 %, for 3.00 Days Off) come from these counts. Pending validation by a certified accountant: the exact definition of turnover and absenteeism used by fiscaldoo.
• The forecast is only a simple calculation: the last closed month repeated for the months left, with the increase and other costs you entered.

Important notes

• Only closed payslips and those migrated from the previous software count. A month processed but not closed is not included, and the forecast always uses the last closed month of the period. If you choose Up to 30/06/2026, the screen counts 6 months to come (July to December) and forecasts with June, even if there are payslips for later months.
• Migrated payslips. If you came from another program, you see the cost of earlier months with nothing else to do. In the example, with a payslip migrated from May 2026 (gross 1,650.00 € and 391.88 € of employer Social Security), the Total cost to the company goes up from 56,076.97 € to 58,118.85 €, and the Detail list gains 2026-05 with 2,041.88 €. A payslip migrated for a month in which the same employee already has a closed payslip in fiscaldoo does not count: a second payslip, for September, did not change that month's 14,305.52 €. For now, in a month with only migrated payslips, the line's Payslips button opens an empty list; view them in Payslips of the previous software (see Import the payroll history). The Cost of the people card, on the dashboard of the People app, counts the same way (in the example, 58,118.85 € with the period This year, viewed with Management; the Payroll Processor does not have that dashboard), although for now it still says “Closed payslips of the period”.
• Absences. The map never counts absences for health reasons or strikes, and holidays are not absences (the blue strip on the screen warns about this). The Absenteeism (%) is therefore lower than actual absence.
• Cost centre. With the Payroll Processor profile, Show by › Cost Center gives the error “You have no access to “Analytic Distribution Model”. This area is for: Billing, Administrator, Treasury: User, Treasury: Manager.” For this view, ask a profile with that access or use Department, Worker or Month.
• Only these departments. Choosing a department with no employees with payslips (in the test, “Comercial (demonstração)”) gives a map of zeros: in the demo the employees have no department and appear under No department.
• Show by Worker lists each person with their cost and the number of days of absence (in the example, Ana Margarida Pinto 11,880.00 €); only use it with people allowed to see individual salaries.
• What the map is not. It does not replace the Single Report (Relatório Único) or the payroll accounting; it is a management table. Pending validation by a certified accountant: whether this map can be the basis for the staff report the company may have to submit.
• To see the cost of each employee month by month, see How much each employee costs the company.
• The downloaded Excel file is called Map of Human Resources.xlsx (name in English); rename it if you send it to someone.

Common problems

“The end of the period is before its start”

• Symptom: when you click Show the map, the screen says “The end of the period is before its start. How to fix it: correct the dates.” (in the test, From 01/12/2026 with Up to 02/11/2026).
• Cause: the Up to date is earlier than the From date.
• What to do: correct the dates and click again.

Everything at zero

• Symptom: Total cost to the company at 0.00 and Workers paid at 0.
• Cause: there are no closed payslips in that period (in the test, the whole of 2025, before the company processed payroll).
• What to do: choose another period or process and close the month.