Who I owe and how much

What is it for?

It shows what the company owes each vendor and how long it had been unpaid at the end date of the chosen period. Each amount is in an ageing column: Not due, 1 - 30 days, 31 - 60 days, 61 - 90 days, 91 - 120 days and More than 120 days.

When to use it?

• Before a round of payments, to decide who to pay first.
• To see what is overdue.
• To give the accountant the list of what is owed (Export PDF).

Where to find it?

Management › Money › Who I owe. The screen is called Aged Payable.

Before you start

Your profile is Management. The steps were done with this profile, in Empresa Demonstração, Lda, on 1 November 2026.

How to use it

1. Open Management › Money › Who I owe.
2. Check the period in the top corner (in the example, 01/01/2026 – 31/12/2026) and use Month, Quarter or Year to change it. Ageing is counted up to the end date of the period, not up to today (see “Important notes”).
3. Read the Total line and the line of each vendor. Click a vendor's arrow to see the outstanding documents.
4. Click Export PDF or Export to save the list. Receivable switches to what customers owe.

Expected result

In the example (today is 01/11/2026 and the period is the year 2026) there are two vendors: Cloud Services Inc., with €2,096.87, and Rui Matos, with €600.00. The Total is €2,696.87: €1,376.15 in 91 - 120 days and €1,320.72 in More than 120 days. Expanding the arrow for Cloud Services Inc. shows FTF/2026/00039 (due 26/08/2026, €720.72, More than 120 days) and FTF/2026/00040 (due 26/09/2026, €1,376.15, 91 - 120 days). Rui Matos's €600.00 is from an amount due on 20/07/2026.

Important notes

• Ageing is counted to the end of the period, not to today. FTF/2026/00040 fell due on 26/09/2026, 36 days ago, and for the year 2026 it appears in 91 - 120 days, because 96 days pass between 26/09 and 31/12. With the Month button on November 2026, the same bills move to 61 - 90 days (FTF/2026/00040) and 91 - 120 days (FTF/2026/00039), because the end date is 30/11/2026. To decide who to pay first, use each bill's Due column, which does not change with the period.
• Amounts are shown as positive. What is owed is shown with a positive sign, as in Who owes me.
• Only posted documents are included. Pending validation on screen: a vendor bill in draft was not tested.
• The period filters what you see. If a vendor does not appear, widen the period.

Common problems

The total is not what I expected

• Cause: the chosen period does not include all the documents, or there are vendor bills not yet posted.
• What to do: widen the period, expand the vendor's arrow and check the documents one by one.